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PurchaseLANE – Automatically Verify Order Confirmations with AI
PurchaseLANE automatically extracts incoming order confirmations from emails and PDFs and reconciles them with your orders in seconds. Discrepancies in price, quantity, and delivery date are immediately flagged - seamlessly integrated into your ERP system without a time-consuming IT project.
Seconds instead of days: Order confirmations verified before the delivery arrives unexpectedly.
- ERP-independent & SAP-certified: Microsoft Dynamics, proALPHA, SAP, and more
- AI extraction: from PDFs and email text
- Target-actual comparison: in real time against the open purchase order in your ERP system
- WORKSPACE: Human-in-the-loop, no ERP login required
- iMan integration: proven, fast, expandable
- GDPR-compliant: Azure Europe, EU hosting
PROBLEM
Order confirmations cost valuable time every day
Every incoming order confirmation ends up in the inbox - as a PDF, in various layouts, in German or English. What follows is manual data entry, comparison, and follow-up inquiries. This ties up your team and leads to errors.
No Standard Format, No Automatic Inbox
Order confirmations arrive as PDFs via email, and each supplier’s format is different. Processors must manually transcribe them: time-consuming, error-prone, and not scalable.
Discrepancies Are Detected Too Late
Discrepancies in price, quantity, or delivery dates are often only noticed upon delivery - too late for corrections.
Email back-and-forth for exceptions
Unclear order confirmations lead to lengthy clarification loops between purchasing and the supplier - with no transparency.
No traceability
Who checked and approved what, and when? There’s no clear history for audits and quality assurance.
PROCESS
From email to the ERP system - fully automated
PurchaseLANE processes incoming order confirmations fully automatically in just a few steps.
1. Receipt & Extraction
Emails are automatically classified, and PDF attachments are parsed using AI. Header and line item data are extracted in a structured manner - across languages and regardless of format.
2. Matching & Actual-Versus-Expected Comparison
Suppliers, items, and orders are automatically matched. Price, quantity, and delivery date are compared in real time against the open order in your ERP system - and any discrepancies are immediately flagged.
3. Approval & ERP Transfer
Your employees review and approve data in WORKSPACE - no ERP knowledge required. Approved data is written to the ERP system in a structured format via iMan, and original documents are archived in an audit-proof manner.
CORE FEATURES
What PurchaseLANE Does
A complete solution - from document recognition to ERP posting.
Intelligent Document Extraction
AI-powered extraction of all relevant fields from PDFs and email text - regardless of layout or supplier format. Partial confirmations and line item updates are also recognized.
Target-Actual Comparison with Configurable Tolerances
Price, quantity, and delivery date are compared in real time for each line item. Tolerances are freely configurable. Line items within the tolerance range are processed automatically; discrepancies are sent to the WORKSPACE for review.
Exception & Escalation Management
Unknown items, missing references, and deviations in quantity and delivery dates are automatically detected, classified, and prepared as editable clarification cases - no more back-and-forth emails.
Rule-Based Automation (Batch Processing)
Line items without deviations can be transferred fully automatically. Tolerances and rules are freely configurable - and can be scaled up step by step toward full automation.
Full Auditability
Every action is documented: Who reviewed or approved what, and when? Source documents (email, PDF) can be viewed at any time.
ARCHITEKTURE
Seamlessly integrated - from email to the ERP system
iMan (IntegrationMan) orchestrates all data flows - proven in hundreds of integration projects, SAP-certified, and in productive use with numerous non-SAP systems.
ERP COMPATIBILITY
PurchaseLANE for SAP, Microsoft Dynamics, Infor, and Other ERP Systems
PurchaseLANE is designed from the ground up to be ERP-independent. Integration is handled via iMan, a system-independent middleware - not through an SAP-exclusive interface. You get the same full range of features - regardless of your ERP system.
- SAP S/4HANA
- SAP ECC
- Microsoft Dynamics 365
- Infor
- ProALPHA
- other ERP systems
For SAP customers:
SAP-certified integration via RFC, IDocs, and BAPIs, as well as ArchiveLink connectivity for archiving.
For non-SAP customers:
Integration via open, equally stable iMan interfaces - no compromises on functionality or stability.
Your advantage:
PROCLANE is SAP-certified AND ERP-independent. You are not locked into a single system.
YOUR START AT PurchaseLANE
For Existing and New Customers
Whether you’re starting from scratch or using existing PROCLANE infrastructure, PurchaseLANE adapts to your needs.
For Existing Customers
You’re already using iMan or other PROCLANE solutions.
- PurchaseLANE builds on your existing iMan or ERP infrastructure
- Proven integration processes are adapted - no need to start from scratch
- Shorter implementation time thanks to reusable building blocks
- Seamless integration with OrderLANE, if already in use
- Reduced implementation effort and lower project risk
For new customers
You’re looking for a new solution for your order confirmation processing.
- Complete setup of the end-to-end process, including ERP integration
- Start with human-in-the-loop processing, gradually progressing to full automation
- No existing middleware required—iMan is set up from scratch
- Costs tailored to small and medium-sized businesses, fast time-to-value
DATA SECURITY
Your data: secure, isolated, in Europe
EU HOSTING
Entire infrastructure on Azure Europe: Your data never leaves the European Union.
GDPR-COMPLIANT
Full GDPR compliance through EU hosting, auditability, and audit-proof logging.
TENANT SEGREGATION
Multi-tenant architecture with strict data segregation at all levels: iMan, database, AI Search, Key Vault.
AZURE KEY VAULT
Sensitive configuration values are securely managed on a per-customer basis in Azure Key Vault.
NO DATA PERSISTENCE IN AI
Azure AI (GPT, Embeddings) and Document Intelligence process data in a stateless manner - no persistence of customer-specific data.
THE PLATTFORM
PurchaseLANE is based on the PROCLANE AI SUITE
The PROCLANE AI SUITE is the common foundation behind PurchaseLANE, OrderLANE, and other solutions. It combines AI-powered document processing with proven ERP integration - transparent, scalable, and fully integrated into your processes.
PurchaseLANE is one of the LANEs in this suite. By implementing PurchaseLANE today, you’re simultaneously building the foundation for further automation - without needing a new technical infrastructure.
Implement once - expand step by step
- OrderLANE: Automatic processing of incoming customer orders
- KnowledgeLANE: AI-powered knowledge base for the business unit
- Additional document processes: Service, Sales, Purchasing
- Gradually increase fully automated processing (background processing)
- Customer-specific customization available
What Sets Us Apart
Why PROCLANE
PurchaseLANE is not a standalone solution. It is the result of over a decade of ERP integration experience - combined with modern AI capabilities and clear governance principles.
AI with control - no black box
Transparent data flows, multi-level validation, human-in-the-loop, and clearly defined exceptions. You retain control over every step of the process - the AI makes suggestions, your team makes the decisions.
Format-independent - no supplier onboarding
Your suppliers don’t have to change a thing. PurchaseLANE processes any PDF layouts and email formats - without requiring standardization on the supplier’s end. No portal, no EDI requirement.
Minimal IT effort during operation
We handle the operation, management, and maintenance of the platform. Your IT team is involved only on a selective basis at the start - for example, regarding ERP access. Ongoing operations are managed by PROCLANE.
Frequently Asked Questions About AI-Powered Order Confirmation Processing
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Does PurchaseLANE work even without SAP - for example, with Microsoft Dynamics or Infor?
Yes. PurchaseLANE is ERP-independent and works with SAP as well as all common non-SAP systems such as Microsoft Dynamics 365, Infor, proALPHA, and others. The connection is established via iMan, which serves as ERP-independent middleware. For SAP customers, SAP-certified integration is also available.
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Does PurchaseLANE work with our existing SAP system?
Yes. PurchaseLANE can be integrated into existing SAP environments - without requiring any changes to your architecture. If you already use iMan from PROCLANE, you can add PurchaseLANE as an extension. SAP customers also benefit from our SAP-certified integration.
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What happens if an order confirmation contains discrepancies?
Discrepancies are automatically detected, classified, and highlighted in color in the WORKSPACE - for price, quantity, and delivery date per line item. Line items within defined tolerances are automatically transferred; line items with relevant discrepancies are sent to the WORKSPACE for manual review.
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Do our suppliers need to use a portal or change their format?
No. Your suppliers send order confirmations as usual via email with a PDF attachment. No portal, no EDI onboarding, and no format standardization are required. PurchaseLANE processes any layout - including those in English or other languages.
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What is the level of automation - and can it be increased?
You start with a “human-in-the-loop” approach: The AI extracts, checks, and makes suggestions - your team approves. Using configurable rules and tolerances, line items can be transferred fully automatically in stages. The level of automation grows with your master data and your experience - at your own pace.
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Where is our data processed - and who has access?
All data is processed on European servers (Azure Europe) - in full compliance with the GDPR. Your data never leaves the European Union. The architecture is multi-tenant with strict data separation at all levels. All processing steps are logged and auditable.
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What happens if a supplier or item isn’t recognized?
Unrecognized suppliers or items are flagged as cases requiring clarification in WORKSPACE - with a specific note. Your team selects the correct entry directly. These corrections gradually improve the recognition rate.
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How much work will this require from our IT department?
PROCLANE handles operations, management, support, and maintenance. Your IT department will be involved on an ad hoc basis at the start - for example, regarding ERP access and initial configuration. Training for business users in WORKSPACE is brief, as the interface is designed for quick review and approval - no ERP knowledge required.